Often I see people struggling with their mailbox… Personally, I’ve been using the “Inbox Zero” for several years, and it’s not that difficult to manage. Check the following slideware to get a grasp of the concept ;
Simply put ; Make sure your Inbox is always empty
If an email enters, use the following sequence as a ruleset
- Delete ; If it’s not meant for you, or your team, just delete… So the things you categorize as SPAM.
- Delegate ; If it’s not meant for you, delegate it to the person that needs to do it.
- Respond or Do ; Respond or Do it, when it’s less than 5 minutes work.
- Defer ; Archive the mail, and put a “read later” flag on it.